Fireflies vs Otter.ai vs Fathom: Best AI Meeting Notes Tool (2025)

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Introduction: AI Is Now Your Smartest Meeting Participant

In 2025, you no longer need to take notes during a meeting. AI notetakers like Fireflies, Otter.ai, and Fathom join your calls, transcribe conversations, summarize key moments, and even auto-tag action items — all in real time.

But which one fits your workflow, budget, and tech stack best?

This guide compares the top three AI notetaking tools based on platform compatibility, summary quality, collaboration features, and pricing.

Quick Comparison Table

Fireflies.ai – Best for Team Collaboration Across Platforms

Fireflies is one of the most robust AI meeting assistants, supporting all major platforms. It offers live transcription, speaker labeling, keyword search, and CRM integrations — making it a favorite for sales teams and distributed orgs.

Best For
Startups, remote teams, customer-facing roles

Key Features

• Supports Zoom, Google Meet, Microsoft Teams, Webex

• Automatic meeting summaries, action items, task highlights

• Search transcripts by keyword or speaker

• Native integrations with Slack, Salesforce, HubSpot

Limitations
Interface can feel complex for first-time users

Pricing
Free plan available. Pro from $10/month per user

Try Fireflies

Otter.ai – Transcription Powerhouse with Mobile Flexibility

Otter.ai started as a transcription app but now includes live meeting capture, summaries, and multi-user collaboration. It works well for classrooms, media teams, and professionals who want a mobile-first experience.

Best For
Students, journalists, hybrid teams, professionals on the go

Key Features

• Live transcription with speaker identification

• Summary keywords + outline view

• Shared folders and collaborative editing

• Mobile recording and real-time captioning

Limitations
Not optimized for deep CRM or sales workflows

Pricing
Free plan available. Paid from $8.33/month

Explore Otter.ai

Fathom – AI Notes Built Directly Into Zoom

Fathom integrates natively with Zoom, recording and summarizing your meetings in real time — no bots or calendar setup required. It sends highlights and action items straight to your inbox or CRM, making it ideal for consultants, coaches, and small teams.

Best For
Solo professionals, founders, customer success managers

Key Features

• One-click Zoom recording + summary

• Real-time transcript + auto-highlight

• Email sync, CRM export, Notion integration

• GDPR compliant and SOC 2 certified

Limitations
Zoom-only. No Meet or Teams support (yet)

Pricing
Free for individual use. Paid team plans in beta

Try Fathom

Who Should Use What?

Final Thoughts

The best AI notetaker for you depends on your platform, workflow, and team size:

• Choose Fireflies if you need broad compatibility + CRM integrations

• Choose Otter.ai for mobile-friendly transcription and educational use

• Choose Fathom if you live on Zoom and want instant summaries and email-ready notes

AI note-taking is no longer just a convenience — it’s a competitive advantage in how you remember, share, and act on what happens in meetings.

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Marco Fazio Editor,
Latestly AI,
Forbes 30 Under 30

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